Executive Assistant to the President and Board Liaison
The Center on Budget and Policy Priorities is one of the nation’s leading policy institutes working on issues affecting low-income families and individuals. With a national reputation for conducting rigorous research and analysis, developing policy ideas and strategies, and shaping a broad array of policy debates at the federal and state levels, the Center works to reduce poverty, promote equity, and build opportunity.
The Center on Budget and Policy Priorities seeks an experienced Executive Assistant who will provide high-quality administrative support to the President and the Board. The Executive Assistant will have the ability to think proactively and respond quickly and efficiently in a fast-paced and complex environment. They must possess strong administrative, organizational, and written and verbal communication skills, with the ability to prioritize projects and the needs of the organization while handling multiple priorities and highly sensitive and confidential information with discretion. The Executive Assistant must build and maintain cooperative, collegial, and collaborative relationships with a wide range of people at all levels of the organization and with individuals and organizations external to the Center.
- Works closely and effectively with the President and other senior leaders as appropriate, proactively keeping the President well-informed of upcoming commitments and responsibilities, and follows up appropriately.
- Provides a bridge for smooth and effective communications between the President and internal teams and key external relationships; demonstrating leadership to maintain credibility, trust, and support with stakeholders. Stakeholders include, but are not limited to, Center staff, Board members, and key external constituents, including policymakers, and coalition partners.
- Manages the President’s schedule, receives and routes correspondence and telephone calls and documents that require the President’s review; addresses issues, questions, and complaints; and composes replies, provides information in response to inquiries from other teams, staff, outside agencies, visitors, external stakeholders, and the public.
- Serves as initial point of contact for external speaking engagement requests, organizes these requests, and makes recommendations to senior staff regarding which engagements to pursue. Ensures there are no scheduling conflicts in the President’s calendar and that the President is properly scheduled and equipped with all support materials related to each meeting or event.
- Manages the preparation for various internal and external meetings (including senior staff meetings) by developing, implementing, and refining procedures to ensure materials needed for the meetings and provided by staff are ready in a timely manner and well organized for easy review. Assists in the preparation of materials and organizing of confidential files for the President. Shares regular updates with senior staff and other relevant staff about upcoming engagements and travel.
- Prioritizes conflicting needs; handles matters expeditiously and proactively, and demonstrates effective follow-through on projects to ensure successful completion, often with short deadlines.
- Manages complex travel schedule, preparing President’s travel itinerary and arranges for transportation and other business needs and/or agendas, including airline, hotel, car rentals, and other meeting locations/lodging and ensures any written materials needed are properly organized and available.
- Prepares and completes expense reports for the President.
- Serve as the administrative liaison to the Board of Directors, proactively initiating planning for Board meetings, drafting minutes for all Board meetings and select committee meetings; systematically organizing, editing, and circulating written materials and organizing involvement by other teams in preparing materials for the Board and its committees; handling meeting logistics; scheduling meetings and calls; facilitating ongoing communication with the Board, including email updates; providing additional support to the Board’s committees; and other duties as needed.
- Oversees maintenance of records, files, equipment and supplies for the President and the Board of Directors.
- Extended hours and availability by phone and email outside of typical business hours are occasionally required to ensure the President is fully supported.
- Additional administrative duties as assigned.
- A minimum of seven (7) years of recent and relevant experience particularly in office management and administrative support functions.
- Experience supporting top-level executives, preferably within a law firm, major company, leading nonprofit, or government agency.
- High proficiency in Office 365 suite of tools, including advanced functions in Word, PowerPoint, SharePoint, Outlook, and Excel; knowledge of Salesforce preferred.
- Demonstrated ability to work effectively and quickly under pressure, work independently and as part of a team, and interact professionally and graciously with all levels of staff and constituents.
- Ability to multitask, attention to detail, outstanding judgment, and excellent written and oral communication skills are critical.
- Ability to handle sensitive situations and to handle a wide variety of activities and confidential matters with the utmost discretion are also critical.
- Demonstrated commitment to and experience working on equity and inclusion.
This position reports to the President.
Terms of Employment: Full-time, exempt.
Bargaining Unit Status: This is not a bargaining unit position.
Compensation: Salary and title commensurate with experience; excellent benefits, including three health insurance options, dental and vision care, life and long-term disability insurance, retirement, and generous vacation leave, sick leave, and holiday schedules.
Please upload a cover letter and resume. In your cover letter, please include a discussion of what draws you to the mission of the Center.
Please submit your application here.
The Center on Budget and Policy Priorities is an Equal Opportunity Employer that values and welcomes diversity in the workplace and strongly encourages all qualified persons to apply regardless of race, color, age, sex, marital status, sexual orientation, gender identity, gender expression, genetic information, credit information, pregnancy or parental status, family responsibilities, personal appearance, creed, military or veteran status, religion, ancestry or national origin, union activities, disability, or other status protected by applicable law.